User Guide for CSR Online Entry

  1. Introduction

    The CSR online entry application ( can be fetched from the official SeaDataNet Cruise Summary Report web site The access data are as follows:
    user = csronline
    password = jellyfish

    There are two alternatives to make a new entry:

    • using a blank form - "New entry"
    • using a former CSR as template - "New entry using BSH ref. No. xxxxxxxx as template".
      For this purpose one can search for the required report over the CSR Retrieval button "find BSH CSR Ref.-No."). No password is required.

    The report has 4 parts:

    • General Cruise Information
    • Mooring Description
    • Measurement Description
    • Description of Geographical Coverage

    For security sake every part can and should be saved individually. The data will be entered immediately into the entry database.

    After saving Part A comprising general information of the cruise a reference number and a password for later revision of the CSR in the entry database will be allocated. The user will then receive an automatically generated control E-mail. Therefore it is very important that the contact E-mail address is correct. In this way the report can be completed and modified over a period of several days or weeks. For this purpose please select "Modify uncompleted report in Entry Database" on the CSR Online Entry web site and enter the given CSR ref. no. and the password (individual password for every CSR). Every part of the CSR can be revised as long as it is still in the entry database.

  2. Part A - General Information

    This part contains all the cruise details and contact information on responsible laboratories and chief scientists. Many of the items can be selected from pull-down menus:

    • Ship/platform from ICES ship/platform list - (SeaDataNet Common vocabulary C17)
    • Ports of departure/return from the common vocabulary "Port Gazetteer" (SeaDataNet common vocabulary C38)
    • Responsible laboratory from EDMO list - (SeaDataNet Organisations list)
    • Chief scientist from a pulldown list
    • Projects from EDMERP list - (SeaDataNet Projects list)
    • Access restriction from the "SDN Data Access Restriction Policies" list (SeaDataNet common vocabulary L08)
    • Additional information on used instruments from the "SeaDataNet device categories" list (SeaDataNet common vocabulary L05)
    • Additional information on parameters measured from the "BODC Parameter Discovery Vocabulary" list (SeaDataNet common vocabulary P02)

    For ships/platforms, organisations, ports and projects the selection lists are sorted according to countries. The scientists are sorted according to countries and organisations.

    Ships/platforms not available on the selection list have to be registered first by ICES to obtain a ship code. Please contact BSH for this purpose.

    Ports not on the selection list can be entered into the given text field. Please enter in the form:
    "port name, country"
    BSH/BODC will make an entry of that port name into the "Port Gazetteer" (SeaDataNet common vocabulary C38) for future usage.

    If an organisation(responsible laboratory) should be missing in the list please contact MARIS ( to make an entry in the European Directory of Marine Organisations (EDMO). At the next update the respective organisation will be loaded into the BSH database and can be selected in future.

    The scientist names and other details are stored in the "BSH Scientist Address Book". Every entry contains the surname, name, EDMO code, telephone, E-mail address and other personal details of the scientist. The scientists already stored in the "BSH Scientist Address Book" can be selected from the pull-down menu. Please fill out the given fields for new entries of scientists. After saving Part A the name, address etc. of the new scientist will be entered into the BSH database automatically.

    In case of missing projects in the EDMERP directory, please contact the SeaDataNet NODC of the country that is coordinating the project (see

  3. Part B - Mooring/Measurement Description

    The "Principal Investigators" taking part in the cruise can be defined as for the "Chief Scientists" in Part A. The names only have to be selected form the "BSH Scientist Address Book" or a new entry can be made. Please save every new scientist entry explicitly before going to the next step. Thereafter the scientists can be directly selected from the defined Principal Investigator list in the first column of every line.

    The pull-down menu for the "Units" originate from the "ROSCOP sample quantification units" list (SeaDataNet common vocabulary L18).

    The pull-down menu for the "Data Type" originate from the "ICES ROSCOP DATA TYPES" list (SeaDataNet common vocabulary C77).

    For a start up to 10 mooring/measurement entries can be made in one batch. If more entries are required an additional entry line will appear after each save action. This safeguards the loss of too many newly-created entry lines.

    To delete an entry only the "Data type" of that line has to be set to blank.

  4. Part B - Description of Geographical Coverage

    Multiple selection of "General Ocean Area" from the " SeaDataNet Sea Areas" list (SeaDataNet common vocabulary C16) is possible using mouse clicks.

    2000 characters are allowed for multiple line entries of "Specific Geographic Areas".

    "Marsden Square" entries can be made using mouse clicks on the map. The entries in the "text area" for Marsden Squares can be deleted using cursor/keyboard.
    As specified in the Meta-data Format Description for CSR "Ten-degree Marsden Squares" (SeaDataNet common vocabulary C37) are to be used.

    Track charts, station lists and any additional reports can be directly loaded into the database for charts. Presently only 1 file per item with a maximum size of 500 KB is allowed. If more charts are to be loaded please forward them by E-mail to BSH-DOD.

  5. Submit on completion

    On completion please submit the CSR as completed report to BSH by pressing the button "save and submit to DOD". The report will then be labelled as "completed" and will be loaded into the CSR database within a few days where it can be retrieved by everyone.

    Thereafter the CSR will remain in the entry database for a few more days before it is removed. During this period there is still the opportunity to make further modifications. Please do not forget to press the button "save and submit to DOD" again after the modifications are completed.

  6. Updating existing Cruise Summary Reports

    Please contact BSH( for updating the reports. The required CSR's will accordingly be loaded into the entry database for revision and the partner will receive an E-mail with the necessary access data.

    The procedure is then the same as for "Modifying uncompleted reports in Entry Database".

  7. Some useful tips
    • A very effective way to select from the pull-down menus is to go into the selection menu and enter the first alphabet of the desired name. The selection will then skip to the first line with that beginning alphabet. If you are using MOZILLA as browser it is even possible to skip to the line with the desired leading word if you type the name at a steady pace.
    • Please do not use any of the browser functions while filling out the forms. All the required functions for saving the data and browsing back and forth are available as buttons at the end of the page.
    • Please do not activate the button "save and submit to DOD" until the report is really completed and the contents have been checked thoroughly. You have time to check through the report again and again (using the ref. no. and password) as long as it is still in the entry database. After loading the report into the CSR database it will be removed from the entry database and you'll have to contact BSH before further modifications can be made.